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DATABASE GUIDELINES
The most often used applications for maintaining a database include Microsoft Excel and Microsoft Access which can be imported into our software. We also can convert delimited text files, whether it be delimited by a comma, space, or a unique character. Some other formats include DBase, Microsoft Word label formats, or Microsoft Works spreadsheet files.
It is important to make sure your database file adheres to the basic standards of formatting. The following are examples of formatting styles that can be used in our postal software to easily and accurately process your customer/client information. Our postal software will reformat your address information to meet the USPS mailing specifications to improve delivery and lower postage rates. The examples show addresses missing some information such as zip codes or misspelled words to show the effectiveness of our software, but it is recommended that you offer as much correct information as possible within your databases to improve the address correction process.
Example 1 Spreadsheet Style - Expanded fields (recommended format)
Example 2 Spreadsheet Style - Condensed fields
Examples of other accepted formats.
First, Last, Company, Address, City, State, Zip John, Doe, Marketing Inc., 321 Market Street, Cincinnati, OH, 45011
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DataMark Mailing Services, Inc. 6700 Dixie Hwy LL Florence, KY 41042 Phone:
859-283-9333
Copyright © 2011
DataMark Mailing Services
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Comma delimited text files (fields separated by a comma)
Fax:
859-283-9663